501c3 Submission

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This here wiki entry is to document our attempt to fill out and submit the 501c3 application

Since this document is so giant, information on the 501c3 Process post submission can be found here: 501c3 Submitted

Update: Our application was approved on 07/19/2014!!

Contents

Final Days (22 JAN 2013)

  1. 501c3 / IRS
    1. Attach new Bylaws
    2. Attach Standing Rules (needed because the IRS needs to know how we elect officers / board)
    3. Attach Conflict of Interest
    4. Part V 3a Attachment, typo with offices, should be officer
    5. Update Dana's Address
    6. Delete references to Andrew : (
    7. Update Phone # on first page of 1023
    8. Make sure all documents have EIN / Company name at top
    9. Create Attachment for Part 9 Line 9 for itemized list
      1. See spreadsheet tabs here for 2012, 2011, 2010
      2. Attach headers & place in 501c3 Document
    10. Create Attachment for Part 9 Line 23 for itemized list
      1. Not sure if we have this information somewhere already, double check
      2. Attach headers & place in 501c3 Document
    11. Review Quickbooks 2013 Data to see if we have enough to properly finalize Section 9 w/2013 data
    12. Print
    13. Fill out final checklist in 501c3
    14. Make a check happen
    15. Double check final check list
    16. Put it in an envelope, triple check the address
    17. Submit to IRS
  2. State of Michigan
    1. Send an Annual Update to State of Michigan
    2. Do we need to update bylaws with them?
      1. Does not look like it
  3. Other
    1. Update links to bylaws in all documents
      1. Website/Membership/Resources/?
    2. Update links to Conflict of Interest

General Information

Things to bug Ed about

We decided to just give him the entire document, and see what he responds with

  • Narratives
  • Part V. 3a/3b: Do we fill in just Josh, or do we also list directors again? Also, how does this relate to Part 5 4c.
  • Is conflict of interest in bylaws sufficient? Re: Part 5 5a/b/c.
  • Part V. 6a: We compensate Josh when we can. Sometimes we don't make enough money to do so, some times we do! This amount so far ahs been $500 or less p/month
  • Part VI 1a: Most of what we off in terms of services are geared towards individuals. We feel this is documented well in our narrative description. What can we do about this?
  • Part VI 1b: helped raise money for GEMSI/Extra Life (both combined <$1k annually). What do we need to document it?
  • Not bug Ed, but we need to come up with descriptions for Part 8 4a
  • WTF for Part 8 4d?
  • Double check entirety of Part 9.
  • Part 10 6b(ii)-a/b
  • Schedule E 5

Response

  1. Ed's first request was that we make two amendments fo our Articles of Incorporation
Amendment II: We fall clearly within the purposes of 501c3 Tax Exempt organizations
Amendment VI: There is clear language stipulating how AhA will deal with Conflicts of Interest (ie: Board members / Officers aren't able to make millions and millions of $ cheating the the purpose of 501c3 organizations)

Before this can be submitted to the State of Michigan, it needs two things:

1) It has to be approved by the board
2) It needs Dana's signature once the board has approved.

Tom Hunter, Nate Yost, Michael Senkow, Michael Grube, Dana Nelson, can you do one of the following:
A) Vote Yes on approving the Amendments to Article II and VI of our Articles of Incorporation as specified in the attached document.
B) Vote No on approving the Amendments to Article II and VI of our Articles of Incorporation as specified in the attached document.
C) Ask for more information (let me know what)

Thanks!

A copy of these amendments can be found here

  1. We are still waiting to hear back from Ed regarding the attachments for the 501c3.

Generic Info

  • Good starting point: http://www.irs.gov/charities/article/0,,id=96109,00.html
  • Filing Fee: $850 for us, please see: http://www.irs.gov/charities/article/0,,id=232771,00.html
  • Regarding online submission of Form1023: http://501c3book.org/Cyber_1023.html
  • 5.3a Josh
  • Part VII - Ask a lawyer for all of it.
  • Part VIII 4c: GEMSI And Extra Life for Josh.
    • GEMSI: A community bake sale style fundraiser, but with Ramen - we raised $258 for GEMSI in November 2011
      • "GEMSI aims to build inclusive communities focused on service and taking initiative from Baghdad to Detroit and beyond."
    • ExtraLife: Through a community gaming event, we raised $549 for ExtraLife in October 2012
      • "For the last four years, thousands of gamers have joined together annually to play for 24 hours for Extra Life – a gaming marathon in support of Children’s Miracle Network Hospitals®. Gamers rally friends and family members to sponsor their play. The funds they raise go to help save and improve the lives of kids at the CMN Hospital in their community."
  • Part X 6: Ask a lawyer.
  • Schedule E: 5 Ask a lawyer.
  • Schedule G: 2b - Ask a lawyer.
    • S or C Corp
  • Sched G 5 - Ask a lawyer
  • Sched G 4 a - Ask Josh.
  • Sched G 6 a - Ask Josh

Other Attempts

TODO: Some items identified by Nate Y.: https://groups.google.com/forum/#!msg/ahashop_directors/jG3DrLQ-oJM/hCDnVhc1IfMJ

Other financial info

Part IX a.17 - $2,300 = Shogun pay for 2012

Parts I - XI

Part I: Identification of Applicant

  • Lead:
  1. 1: Full name of organization (exactly as it appears in your organizing document): All Hands Active
  2. 2: not applicable
  3. 3: Mailing Address: 525 E. Liberty St., Ann Arbor, MI 48103-2209
  4. 4: EIN: josh/xander/jenn have it
  5. 5: Month Accounting Period Ends: 12 (December)
  6. 6a: Primary contact (officer, director, trustee, or authorized representative): Josh Williams
    1. 6b: Phone: 734-252-9595
    2. 6c: Fax: N/A
  7. 7: Represented by an an authorized rep: No
  8. 8: Was a person who is not one of your officers, directors, trustees...: No
  9. 9a: Organization's Website: www.allhandsactive.com
    1. 9b: Organization's Email: allhandsactive@gmail.com
  10. 10: No, we are NOT claiming exemption from filing Form 990
  11. 11: Date incorporated if a corporation, or formed, if other than a corporation: 1-8-2010
  12. 12: No, we were not formed under the laws of a foreign country?

Part II: Organizational Structure

  • Lead:
  1. 1: Yes we are a corporation, please see http://www.dleg.state.mi.us/bcs_corp/dt_corp.asp?id_nbr=70632W&name_entity=ALL%20HANDS%20ACTIVE or http://imgur.com/a/SrIGp
  2. 2: No, we are not an LLC, please see http://www.dleg.state.mi.us/bcs_corp/dt_corp.asp?id_nbr=70632W&name_entity=ALL%20HANDS%20ACTIVE or http://imgur.com/a/SrIGp
  3. 3: No, we are not an unincorporated association, please see http://www.dleg.state.mi.us/bcs_corp/dt_corp.asp?id_nbr=70632W&name_entity=ALL%20HANDS%20ACTIVE or http://imgur.com/a/SrIGp
  4. 4a: No, we are not a trust
    1. 4b: No, we are not a funded trust
  5. 5: Yes, we have adopted bylaws, please see: https://docs.google.com/document/d/1lp5_oGZ9V7muIaGploIQY91ZaQd0zjUd73YpLICp9BY/edit?hl=en_US&authkey=CJ2V_b4J&pli=1

Part III: Required Provisions in Your Organizing Document

  • Lead: Jamison Lundy
  • Section needs further information
  1. 1: Purpose clause: Our Articles of Incoporation says: "To establish, perpetuate, and expand a cooperative invention and education space, infrastructure, and community."
    1. Examine other hackerspaces 1023 submissions for comparison [1]
  2. 2a: Dissolution: We can check this box. According to our Bylaws: "In the event that All Hands Active must dissolve its corporate charter and liquidate its assets, the Board of Directors shall unanimously approve a nonprofit organization with a similar mission to which to donate all assets."
    1. 2b: In our bylaws, Page 6, Article XII - currently at: https://docs.google.com/document/d/1lp5_oGZ9V7muIaGploIQY91ZaQd0zjUd73YpLICp9BY/edit?hl=en_US&authkey=CJ2V_b4J&pli=1
    2. 2c: Unnecessary

Part IV: Narrative Description of Your Activities

  • Lead: Xander Honkala

Dotz/Williams/Goffeney Rendition
We run an open workshop in Ann Arbor, MI, which provides access to tools, resources, and educational opportunities, all free, or low cost, and open to the public. Volunteers and organization members run both the workshop and its associated activities. This is a continuous effort that includes a brick-and-mortar establishment which aims to be open as often as possible to the public, with organized events occurring several times a month. By keeping this workspace with its resources open, we are able to continue providing the space necessary to meet the needs of our purpose statement and act as both home-base and storage area for educational event materials. All of the organization’s operating time is devoted to facilitating the goals of our purpose clause. Our funding comes primarily from member contributions or compensation from outside organizations for classes and events run by our volunteers.

We started All Hands Active as a group of friends who wanted a space to share ideas and knowledge with one another. We started meeting unofficially before we ever had a name in July 2009. Once we realized the value that forming an organization could provide to the community, we started our filing process in December 2009. We are fully operational for the most part and are open on a daily basis to the public. We currently have one paid staff member with 15 years experience managing environments involving youth using technology, and have a base of approximately 50 members and volunteers. We reach approximately 300 people on a regular basis through activities and announcements about happenings within our organization, however we could potentially serve a far greater number based on volunteer involvement. We serve members of the general public and communicate regularly via our physical location, website, and electronic user groups such as email and social networking sites.


Activities

  • General daily goal: Providing a core space for people of the community to easily make things, exchange ideas, and collaborate on projects, making our space similar to that of a library for people to learn things
    • Regular volunteers staff the front desk. They work with the members of AHA and the general public to connect them with resources in the space, ie: People, tools, events, and other resources in the area that they can utilize to realize their ideas & projects. Students use the space to work on homework, computer programmers to collaborate, and others use the sewing machines to repair clothing, start-up companies use the LASER cutter to prototype new products, etc. All of our resources are open to those who are willing to learn to how to use them.


  • Build Nights: Encouraging people to bring projects and work on them in a collaborative environment
    • Though anyone can come down nearly any day of the week, we have established a weekly event called "Build Night" where individuals and organizations are encouraged to bring down and collaboratively work on projects. People have worked together to fix their bikes, learn how to use and fix their computer, get computer programming advice for personal and work projects, etc.
  • Outreach Classes: Working with public schools afterschool programs to offer DIY, STEM based workshops for K-12 students
    • We have established ongoing relationships with Bright Futures, the Ann Arbor District Library, the Hands on Museum, and numerous other organizations that share similar goals of providing resources and educational opportunities for the public.
  • Workshops & Classes at AHA: Low cost (often free) weekly events that introduce people to new technologies and skills
    • Workshops are offered at least once a week that provide opportunities for individuals and organizations to learn how to safely use Soldering Irons, Sewing Machines, 3D Printers, LASER Cutters and more. These tools are often priced beyond the accessibility of your average consumer, or have a perceived level of danger that prevents many people from using them.
  • Entrepreneurship: Lowering the barrier to starting your own small business / technological startup.
    • We have built an environment that attracts people with unique interests and skills that are not often taught in typical learning channels. This has proved useful for numerous individuals looking for others to start a small business, or find technically inclined individuals. Examples: Xander, Tyler, Dotz, Backyard Brains, Yost, Robotics Redefined, etc.
The 501c3 Instructions ask these questions regarding Section IV:
• For each past, present, or planned activity, include information that answers the following questions.
• What is the activity?
• Who conducts the activity?
• When is the activity conducted?
• Where is the activity conducted (for example: Los Angeles and San Francisco, California)?
• How does the activity further your exempt purposes?
• What percentage of your total time is allocated to the activity?
• How is the activity funded? (This should agree with the financial data in Part IX.)
• List any alternate names under which you operate, including any “aka” (also known as) or “dba” (doing business as)


The 501c3 Book (email me if you want more info) recommends answering the above IRS questions, and these regarding Section IV:
• What led to the formation of this group?
• When did the organization begin operations? 
• When will the organization be fully operational?  
• What does the organiza tion do?
• Who will carry on the activities of the organization?  
• Will these individuals be paid staff or volunteers?
• What are their qualifications?
• How many people can the organization serve?
• Who is eligible to receive the organization's services? 
• What steps will the organization take to determine eligibility?
• How will people hear about the program?
• Exactly what will the organization offer to eligible individuals?
• Will participants have to pay?  How much?  How was this amount determined?

Narrative Activities - Broken Down

  1. Time Matrix

General Questions

* List any alternate names under which you operate, including any “aka” (also known as) or “dba” (doing business as)
* What led to the formation of this group?
* When did the organization begin operations? 
* When will the organization be fully operational?  
* What does the organiza tion do?
* Who will carry on the activities of the organization?  
* How many people can the organization serve?
* Who is eligible to receive the organization's services? 
* What steps will the organization take to determine eligibility?
* Exactly what will the organization offer to eligible individuals?


3D Printing

  1. What is the activity?
    1. An introduction to 3D Modeling, 3D Printing, and the various theory and skills needed to utilize these tools. By the end of the activity individuals will have the skills and knowledge to use the 3D Printers at All Hands Active.
  2. Who conducts the activity?
    1. Tyler Worman and Michael Senkow
  3. When is the activity conducted?
    1. First Saturday of every month from 11:30am to 1:00pm.
  4. Where is the activity conducted (for example: Los Angeles and San Francisco, California)?
    1. Ann Arbor, MI
  5. How does the activity further your exempt purposes?
    1. The activity educates the public with tools that are often hard for an individual to have access to by themselves.
  6. What percentage of your total time is allocated to the activity?
    1. See the attached Time Matrix
  7. How is the activity funded? (This should agree with the financial data in Part IX.)
    1. It is funded by proceeds from the class.
  8. Will these individuals be paid staff or volunteers?
    1. Volunteers
  9. What are their qualifications?
    1. Tyler Worman is a professional programmer for a local hospital. He has a lot of hobby experience working with these tools, and his programming knowledge adds significantly to the class. He is a hobbyist in this area of technology.
    2. Michael Senkow is a graduate student at the University of Michigan. His work at the school involves a significant amount of computer programming, which also adds significantly to the class. He is also a hobbyist in this area of technology.
  10. How will people hear about the program?
    1. A public online calendar, our web site, printed fliers, and submissions to online listings for local workshops, events, and classes.
      1. http://www.arborweb.com
      2. http://annarbor.craigslist.org
      3. http://www.annarbor.com
      4. http://www.allhandsactive.com
  11. Will participants have to pay? How much? How was this amount determined?
    1. We ask attendees for $10 to $15. We do not turn people away for lack of funds. It is a rough estimate based on projected material and wear costs over the lifetime of the machine.

CNC Router

  1. What is the activity?
    1. An introduction to CNC Routing and the various theory and skills needed to utilize these tools. By the end of the activity individuals will have the skills and knowledge to use the CNC Router at All Hands Active.
  2. Who conducts the activity?
    1. Tyler Worman
  3. When is the activity conducted?
    1. First Saturday of the Month from 1:30pm to 3:00pm
  4. Where is the activity conducted (for example: Los Angeles and San Francisco, California)?
    1. Ann Arbor, MI
  5. How does the activity further your exempt purposes?
    1. The activity educates the public with tools that are often hard for an individual to have access to by themselves.
  6. What percentage of your total time is allocated to the activity?
    1. See attached Time Matrix
  7. How is the activity funded? (This should agree with the financial data in Part IX.)
    1. It is funded by proceeds from the class.
  8. Will these individuals be paid staff or volunteers?
    1. Volunteers
  9. What are their qualifications?
    1. Tyler Worman is a professional programmer for a local hospital. He has a lot of hobby experience working with these tools, and his programming knowledge adds significantly to the class. He is a hobbyist in this area of technology.
  10. How will people hear about the program?
    1. A public online calendar, our web site, printed fliers, and submissions to online listings for local workshops, events, and classes.
      1. http://www.arborweb.com
      2. http://annarbor.craigslist.org
      3. http://www.annarbor.com
      4. http://www.allhandsactive.com
  11. Will participants have to pay? How much? How was this amount determined?
    1. We ask attendees for $10 to $15. We do not turn people away for lack of funds. It is a rough estimate based on projected material and wear costs over the lifetime of the machine.

Learn to LASER

  1. What is the activity?
    1. An introduction to vector image editing, LASER Cutting, and the various theory and skills needed to utilize these tools. By the end of the activity individuals will have the skills and knowledge to use the LASER Cutter at All Hands Active.
  2. Who conducts the activity?
    1. Dana Nelson and Josh Williams
  3. When is the activity conducted?
    1. Fourth Saturday of every month from 11:30am to 1:00pm.
  4. Where is the activity conducted (for example: Los Angeles and San Francisco, California)?
    1. Ann Arbor, MI
  5. How does the activity further your exempt purposes?
    1. The activity educates the public with tools that are often hard for an individual to have access to by themselves.
  6. What percentage of your total time is allocated to the activity?
    1. See the attached Time Matrix
  7. How is the activity funded? (This should agree with the financial data in Part IX.)
    1. It is funded by proceeds from the class.
  8. Will these individuals be paid staff or volunteers?
    1. Volunteers
  9. What are their qualifications?
    1. Josh Williams has 15 years of experience working with technology and youth. He is also a hobbyist in this area of technology.
    2. Dana Nelson builds electronic neuroscience kits for a company that researches and provides products to the educational neuroscience community.
  10. How will people hear about the program?
    1. A public online calendar, our web site, printed fliers, and submissions to online listings for local workshops, events, and classes.
      1. http://www.arborweb.com
      2. http://annarbor.craigslist.org
      3. http://www.annarbor.com
      4. http://www.allhandsactive.com
  11. Will participants have to pay? How much? How was this amount determined?
    1. We ask attendees for $10 to $15. We do not turn people away for lack of funds. It is a rough estimate based on projected material and wear costs over the lifetime of the machine.


AHA-Kids

  1. What is the activity?
    1. AHA-Kids Afterschool programs and summer camps. We teach kids how to use tools and utilize the resources we provide by focusing on STEM education for real-world application.
  2. Who conducts the activity?
    1. Dana Nelson
  3. When is the activity conducted?
    1. During the Fall/Winter school year- Monday-Friday from 4pm-6pm
    2. During the summer- Monday-Friday from 12pm-5pm
  4. Where is the activity conducted (for example: Los Angeles and San Francisco, California)?
    1. 525 E. Liberty, Ann Arbor, MI
  5. How does the activity further your exempt purposes?
    1. This activity fulfills our purpose by engaging the community through education.
  6. What percentage of your total time is allocated to the activity?
    1. While this activity is run concurrently with many others during this time, we spend about 15% of our weekly time preparing curriculum and teaching classes.
  7. How is the activity funded? (This should agree with the financial data in Part IX.)
    1. It is funded by proceeds from the class.
  8. Will these individuals be paid staff or volunteers?
    1. Paid staff and volunteers.
  9. What are their qualifications?
    1. Dana Nelson has 7 years experience working with youth with outreach and mentoring programs.
  10. How will people hear about the program?
    1. A public online calendar, our web site, printed fliers, and submissions to online listings for local workshops, events, and classes.
  1. Will participants have to pay? How much? How was this amount determined?
    1. We typically charge about $200-$300 for a semester’s worth of classes. We try not to turn people away for lack of funds. It is a rough estimate based on projected materials, teacher compensation, and costs of using the space.

Build Nights

  1. What is the activity:
    1. Build night is a sort of “Productive Open House” during which people come down to the space to work on various projects, often collaboratively.Though anyone can come down nearly any day of the week, we have established a weekly event called "Build Night" where individuals and organizations are encouraged to bring down and collaboratively work on projects. People have participated in many learning activities: working together to fix their bikes, learning how to use and repair their computer, getting computer programming advice for personal and work projects, and learning to properly use advanced hardware tools, etc.
  2. Who conducts activity
    1. Due to the nature of the activity, build night can be run by any member of the community.
  3. When is activity conducted
    1. Every Thursday from 7pm-10pm
  4. How does activity further our purpose
    1. This activity brings together people from the community, allowing hobbyists and builders from many different disciplines to collaborate on projects. Build nights help support personal and professional projects by providing a time for reliable access to tools and knowledge.

What percentage of total time is allocated to activity 1.79%

  1. How is activity funded
    1. This activity does not need any additional funding.


Arduino Microcontrollers

  1. What is the activity?
    1. An introduction to programming, microcontrollers, and the various theory and skills needed to utilize these tools. By the end of the activity individuals will have the skills and knowledge to use the Arduino controller.
  2. Who conducts the activity?
    1. Nathan Yost
  3. When is the activity conducted?
    1. Second Saturday of every month from 2:00pm to 4:00pm.
  4. Where is the activity conducted (for example: Los Angeles and San Francisco, California)?
    1. Ann Arbor, MI
  5. How does the activity further your exempt purposes?
    1. The activity educates the public with tools that are often hard for an individual to have access to by themselves.
  6. What percentage of your total time is allocated to the activity?
    1. See the attached Time Matrix
  7. How is the activity funded? (This should agree with the financial data in Part IX.)
    1. It is funded by proceeds from the class.
  8. Will these individuals be paid staff or volunteers?
    1. Volunteers
  9. What are their qualifications?
    1. Nathan Yost is a software consultant with a hobbyist background in this area of technology.
  10. How will people hear about the program?
    1. A public online calendar, our web site, printed fliers, and submissions to online listings for local workshops, events, and classes.
      1. http://www.arborweb.com
      2. http://annarbor.craigslist.org
      3. http://www.annarbor.com
      4. http://www.allhandsactive.com
  11. Will participants have to pay? How much? How was this amount determined?
    1. We ask attendees for $10 to $15. We do not turn people away for lack of funds. It is a rough estimate based on projected material and wear costs over the lifetime of the machine.

Soldering

  1. What is the activity?
    1. An introduction to Soldering and the various theory and skills needed to utilize these tools. By the end of the activity individuals will have the skills and knowledge to use soldering equipment as it applies to electronics.
  2. Who conducts the activity?
    1. Nathan Yost & Josh Williams
  3. When is the activity conducted?
    1. Third Saturday of every month from 2:00pm to 4:00pm.
  4. Where is the activity conducted (for example: Los Angeles and San Francisco, California)?
    1. Ann Arbor, MI
  5. How does the activity further your exempt purposes?
    1. The activity educates the public with tools that are often hard for an individual to have access to by themselves.
  6. What percentage of your total time is allocated to the activity?
    1. See the attached Time Matrix
  7. How is the activity funded? (This should agree with the financial data in Part IX.)
    1. It is funded by proceeds from the class.
  8. Will these individuals be paid staff or volunteers?
    1. Volunteers
  9. What are their qualifications?
    1. Nathan Yost is a software consultant with a hobbyist background in this area of technology.
  10. How will people hear about the program?
    1. A public online calendar, our web site, printed fliers, and submissions to online listings for local workshops, events, and classes.
      1. http://www.arborweb.com
      2. http://annarbor.craigslist.org
      3. http://www.annarbor.com
      4. http://www.allhandsactive.com
  11. Will participants have to pay? How much? How was this amount determined?
    1. We ask attendees for $10 to $15. We do not turn people away for lack of funds. It is a rough estimate based on projected material and wear costs over the lifetime of the machine.

Rent and Utilities

  1. What is the activity?
    1. An ongoing open-access workshop in downtown Ann Arbor, MI, to provide access to tools, resources, and educational opportunities to the public. Most of the organization’s operating time is devoted to facilitating the goals of our Purpose Clause.
  2. Who conducts the activity?
    1. A number of volunteers and organization members. Josh Williams is the current acting Shop Manager.
  3. When is the activity conducted?
    1. Every day of the week except Monday & Wednesday.
  4. Where is the activity conducted (for example: Los Angeles and San Francisco, California)?
    1. Ann Arbor, MI
  5. How does the activity further your exempt purposes?
    1. The activity educates the public with access to space, tools, and information that falls
  6. What percentage of your total time is allocated to the activity?
    1. See the attached Time Matrix
  7. How is the activity funded? (This should agree with the financial data in Part IX.)
    1. It is funded by Membership Dues, Classes & Workshops, and Station Rental
  8. Will these individuals be paid staff or volunteers?
    1. Both volunteers and paid staff
  9. What are their qualifications?
    1. Paid Staff: Josh Williams has a 15 year background in working with technology and youth. He has over two years of experience working with young adults in educational programs.
    2. Volunteers: Qualifications of volunteers range from curious high school students, to industry professionals who work for the University of Michigan Health System, GM, Google, Facebook, and more.
  10. How will people hear about the program?
    1. A public online calendar, our web site, printed fliers, and submissions to online listings for local workshops, events, and classes.
      1. http://www.arborweb.com
      2. http://annarbor.craigslist.org
      3. http://www.annarbor.com
      4. http://www.allhandsactive.com
  11. Will participants have to pay? How much? How was this amount determined?
    1. The space is free and open to the public roughly 40 hours a week. If people need more access, we provide options for extended access in exchange for money or work.

Bright Futures

  1. What is the activity?
    1. Bright Futures is a program run by Eastern Michigan University, the program seeks to identify underprivileged schools in the Detroit Metro area and provide them with funds for engaging after school educational programs. AHA has put together a wide-ranging exploration and discovery-based curriculum for students grades K-8 demonstrating do-it-yourself projects in the science, technology, engineering, and math (STEM) and arts fields.
  2. Who conducts the activity?
    1. Josh Williams and Dana Nelson
  3. When is the activity conducted?
    1. Multiple days a week throughout the school year.
  4. Where is the activity conducted (for example: Los Angeles and San Francisco, California)?
    1. Wayne / Westland, Willow Run, and Ypsilanti School Districts.
  5. How does the activity further your exempt purposes?
    1. The activity educates the young adults with tools and experiences that help increase their awareness and interest in the sciences.
  6. What percentage of your total time is allocated to the activity?
    1. See the attached Time Matrix
  7. How is the activity funded? (This should agree with the financial data in Part IX.)
    1. We are provided funding by Eastern Michigan University, who oversees the Bright Futures program.
  8. Will these individuals be paid staff or volunteers?
    1. Paid Staff
  9. What are their qualifications?
    1. Josh Williams has 15 years of experience working with technology and youth. He is also a hobbyist in this area of technology.
    2. Dana Nelson builds electronic neuroscience kits for a company that researches and provides products to the educational neuroscience community.
  10. How will people hear about the program?# How will people hear about the program?
    1. Site Admins for each participating school attend a conference with other staff of the Bright Futures program. Here, site admins discuss what has worked well for their program. Our group continues to be mentioned at this event, and we continue to find ways to help out as a result.
  11. Will participants have to pay? How much? How was this amount determined?
    1. Individual students of the Bright Futures program at a school do not have the pay. We work with the site admins to find an amount that works for them. All Hands Active receives between $60 and $90 per session, there are usually 8 to 12 sessions per school semester.

Part V: Compensation and Other Financial Arrangements with...

  • Lead: Josh Williams
  • Section needs further information
  1. 1a: List the names, titles, and mailing addresses of all of your officers, directors, and trustees. For each person listed, state their

total annual compensation

    1. Board of Directors: Xander Honkala, Nathan Yost, Nate Dotz, Michael Senkow, Jamison Lundy
    2. Officers: Josh Williams, ?
    3. 1b: No one > $50k
    4. 1c: no one > $50k
  1. 2a: No
    1. 2b: No
    2. 2c: No
  2. 3a: Board of directors includes Dana Nelson, Michael Grube, Michael Senkow, Thomas Hunter, and Nathan Yost. There are no specific qualifications required to serve on the Board of Directors; however Dana Nelson has experience with teaching youth; Michael Grube, Thomas Hunter, and Nathan Yost are heavily involved in the technology community, and are professional software engineers; and Michael Senkow is trained in architecture and design. Average hours are not enforced, but work out to around 2-3 hours per week for Board Members. Duties for Board Members are enumerated in the Bylaws, section VI.2 "Powers of the Board".

We currently have one officer: Josh Williams. Josh has a background in technology and youth development. His position involves coordinating our educational efforts through classes & workshops, along with helping maintain the facilities, volunteers, etc. This takes approximately 40 hours a week.

    1. 3b: No
  1. 4a: Yes
    1. 4b: Yes
    2. 4c: Yes
    3. 4d: Yes - Since we take good board meeting notes
    4. 4e: Yes - We will compensate accordingly, get multiple bids, etc.
    5. 4f: Yes - We will record information appropriately
    6. 4g: We did not say No to any of the above items.
  2. 5a: Yes, we do have a conflict of interest policy as our bylaws don't allow for paid directors, and directors must have a 4/5 majority vote to implement anything new, and members have an opportunity to overturn any decisions they disagree with. See bylaws
    1. 5b: See above
    2. 5c: See above
  3. 6a: Yes, we do have non-fixed payments, in that if we don't have enough money to pay an officer for their position, we can't pay them as much as we would like to.
    1. 6b: No, we are not paying >$50k for anyone
  4. 7a: No, not planned. What if we buy a tool from an existing director?
    1. 7b: No
  5. 8a: No
  6. 9a: No

Part VI: Your members and Other Individuals and Organizations That Receive Benefits From You

  • Lead: Dana / Nate D.
  1. 1a: No (REVIEW DESCRIPTION why is this no? We provide services to individuals (tools, games, sell Arduinos/electronic parts -- NY). Need to provide descriptions of these services).
    1. 1b: Yes, We raised funds for GEMSI and the Extra Life organization.
  2. 2: No
  3. 3: No

Part VII: Your History

  • Lead: Nate D
  • Section needs further information
  1. 1: Lawyer Question: We did acquire assets of BGEi, and the services they offered are still operating. However, AHA was incorporated in January of 2010, and did NOT purchase the assets until ~June of 2012.** This should be a Yes. NO
  2. 2: Yes. need to look into Schedule E

Part VIII: Your Specific Activities

  • Section needs further information
  • Lead: Xander & Nate Y
  1. 1: No, we don't support/oppose candidates
  2. 2a: No, we don't attempt to influence legislation
    1. 2b: No
  3. 3a: No
    1. 3b: No
    2. 3c: N/A
  4. 4a: Yes, Email & Personal Solicitations, Web site, and Other web site donations (REVIEW DESCRIPTION also mail, foundation grants? Also need to make notes as to how we do these! -- NY)

... Description of Mail Solicitations: We plan to communicate with those who have subscribed to our future mailing list about helping support the ongoing efforts of All Hands Active that are congruent with our purpose statement.

      1. Description of Email Solicitations: We plan to communicate with those who have subscribed to our email list about helping support the ongoing efforts of All Hands Active that are congruent with our purpose statement.
      2. Description of Personal Solicitations: We plan to communicate with individuals in and around our community about helping support the ongoing efforts of All Hands Active that are congruent with our purpose statement.
      3. Description of Foundation Grant Solicitations: We plan to apply for grants that help support the ongoing efforts of All Hands Active that are congruent with our purpose statement.
      4. Description of our acceptance of donations via our website: We currently take donations through our website, these donations are applied to our general fund which help maintain and further our activities at All Hands Active.
      5. Description of our acceptance of donations via other organizations website: We plan on using web sites like kickstarter, indiegogo, and crowdfund to take donations through our website for both specific projects and for our general fund which help maintain and further our activities at All Hands Active, and are in line with our purpose statement
      6. Description of Phone Solicitations: We plan to communicate with individuals via phone in and around our community about helping support the ongoing efforts of All Hands Active that are congruent with our purpose statement.
      7. We may do other things that are not included in the previous descriptions that we have not thought of yet. Advancements in fundraising technology and social media are constantly opening new opportunities, these will be in line and supportive of our purpose statement.
    1. 4b: No,
    2. 4c: Yes, GEMSI and Extra life. Attach stuff. (DESCRIPTION)
      1. GEMSI Fundraiser: In November of 2011 we raised $258 for an organization called GEMSI. We held a bake sale in which individuals made personal donations towards supporting GEMSI's efforts. "GEMSI aims to build inclusive communities focused on service and taking initiative from Baghdad to Detroit and beyond." - Via the GEMSI website, http://www.gemsi.org/
      2. Extra Life Fundraiser: In October of 2012 we raised $549 for an organization called ExtraLife. We held a community gaming event in which individuals made personal donations towards supporting ExtraLife's efforts. "For the last four years, thousands of gamers have joined together annually to play for 24 hours for Extra Life – a gaming marathon in support of Children’s Miracle Network Hospitals®. Gamers rally friends and family members to sponsor their play. The funds they raise go to help save and improve the lives of kids at the CMN Hospital in their community." - Via the ExtraLife website, http://www.extra-life.org/


    1. 4d: *Missing* What states and local jurisdictions do we raise funds in? Michigan
    2. 4e: Do you or will you maintain separate accounts for any contributor under which the contributor has the right to advise on the use or distribution of funds? No??
  1. 5: No
  2. 6a: No
    1. 6b: No
  3. 7: no
  4. 8: no
  5. 9: no
  6. 10: No (we do generate a lot of information, but we have no plans to patent/trademark/copyright any of it outside of possible open CC licensing of wiki psoted
  7. 11: No
  8. 12: No for all
  9. 13: No, not at this time
  10. 14: No
  11. 15: No
  12. 16: No
  13. 17: No
  14. 18: No
  15. 19: No
  16. 20: No
  17. 21: No
  18. 22: No

Part IX: Financial Data

See https://docs.google.com/spreadsheet/ccc?key=0Atx4RIcqwUojdEJBWVlsdUdDZW1HX21MQ21kQnhnRGc (access required) for detailed breakdown (REVIEW the data was entered backward into our application. Also line 13 is missing for '10/'11. -- NY)

  • Lead: Josh W.
  1. 1 Gifts / Grants / Contributions
    1. a $100
    2. b $900
    3. c $0
    4. d $0
    5. e
  2. 2 Membership Received
    1. a ~$5000
    2. b $7016.28
    3. c $2410
    4. d $0
    5. e
  3. 3
    1. a
    2. b
    3. c
    4. d
    5. e
  4. 4
    1. a
    2. b
    3. c
    4. d
    5. e
  5. 5
    1. a
    2. b
    3. c
    4. d
    5. e
  6. 6
    1. a
    2. b
    3. c
    4. d
    5. e
  7. 7
    1. a
    2. b
    3. c
    4. d
    5. e
  8. 8
    1. a
    2. b
    3. c
    4. d
    5. e
  9. 9
    1. a
    2. b
    3. c
    4. d
    5. e
  10. 10
    1. a
    2. b
    3. c
    4. d
    5. e
  11. 11
    1. a
    2. b
    3. c
    4. d
    5. e
  12. 12
    1. a
    2. b
    3. c
    4. d
    5. e
  13. 13
    1. a
    2. b
    3. c
    4. d
    5. e
  14. 14
    1. a
    2. b
    3. c
    4. d
    5. e
  15. 15
    1. a
    2. b
    3. c
    4. d
    5. e
  16. 16
    1. a
    2. b
    3. c
    4. d
    5. e
  17. 17
    1. a
    2. b
    3. c
    4. d
    5. e
  18. 18
    1. a
    2. b
    3. c
    4. d
    5. e
  19. 19
    1. a
    2. b
    3. c
    4. d
    5. e
  20. 20
    1. a
    2. b
    3. c
    4. d
    5. e
  21. 21
    1. a
    2. b
    3. c
    4. d
    5. e
  22. 22
    1. a
    2. b
    3. c
    4. d
    5. e
  23. 23
    1. a
    2. b
    3. c
    4. d
    5. e
  24. 24
    1. a
    2. b
    3. c
    4. d
    5. e

Ack!

  1. 1
    1. a
    2. b
    3. c
    4. d
    5. e
  2. 2
    1. a
    2. b
    3. c
    4. d
    5. e
  3. 3
    1. a
    2. b
    3. c
    4. d
    5. e
  4. 4
    1. a
    2. b
    3. c
    4. d
    5. e
  5. 5
    1. a
    2. b
    3. c
    4. d
    5. e
  6. 6
    1. a
    2. b
    3. c
    4. d
    5. e
  7. 7
    1. a
    2. b
    3. c
    4. d
    5. e
  8. 8
    1. a
    2. b
    3. c
    4. d
    5. e
  9. 9
    1. a
    2. b
    3. c
    4. d
    5. e
  10. 10
    1. a
    2. b
    3. c
    4. d
    5. e
  11. 11
    1. a
    2. b
    3. c
    4. d
    5. e
  12. 12
    1. a
    2. b
    3. c
    4. d
    5. e
  13. 13
    1. a
    2. b
    3. c
    4. d
    5. e
  14. 14
    1. a
    2. b
    3. c
    4. d
    5. e
  15. 15
    1. a
    2. b
    3. c
    4. d
    5. e
  16. 16
    1. a
    2. b
    3. c
    4. d
    5. e
  17. 17
    1. a
    2. b
    3. c
    4. d
    5. e
  18. 18
    1. a
    2. b
    3. c
    4. d
    5. e
  19. 19
    1. a
    2. b
    3. c
    4. d
    5. e

Part X: Public Charity Status

  • Lead:
  • Section needs further information
  1. 1: No
  2. 2: N/A
  3. 3: N/A
  4. 4: N/A
  5. 5: h
  6. 6: Yes, definitive ruling. INDEED
  7. 7: No, we have not received any unusual grants.

Part XI: User Fee Information

  1. No.

Schedules A - H

N/A - Schedule A: Churches

N/A - Schedule B: Schools, Colleges, and Universities

N/A - Schedule C: Hospitals and Medical Research organizations

N/A - Schedule D: 509(a)(3) Supporting Organizations

Schedule E: Organizations Not Filing Form 1023 Within 27 Months of Formation

  • Section needs further information
  1. 1: No
  2. 2a: No
    1. 2b: No
  3. 3a: No, move onto #4
  4. 4: No
  5. 5: Yes Need to talk to a lawyer and create a letter of explanation. ie: We don't know what we are doing : )

Contact IRS directly, explain the situation, i.e. why we are so disorganized, turnover, financial delays, etc.

N/A - Schedule F: Homes for the Elderly or Handicapped and Low-Income Housing

Schedule G: Successors to Other Organizations

NOT A SUCCESSOR

  1. Are you a successor to a for-profit organization? If “Yes,” explain the relationship with the

predecessor organization that resulted in your creation and complete line 1b.

    1. A. Yes
    2. B. We chose to acquire the assets of Black Galleon Enterprises to not only utilize the assets to expand our ability to fulfill our mission statement as well as prevent an interruption to our services by relocating.
  1. Are you a successor to an organization other than a for-profit organziation?
    1. A. No
    2. B.ASK DAN MISSILES
    3. C. No
    4. D. Same reason as 1b
  2. Provide the name, last address and EIN of the predecessor organization and describe its activities.
    1. Name: Black Galleon Enterprises
    2. EIN: 38-3314711
    3. 525 E. Liberty Street, Ann Abror Michigan, 48104.
  3. List the board members and owners of the previous org.
    1. Primary Owner: IQGuys(85%):FINISH BY NEXT SUNDAY(11/18/2012)
  4. ASK DAN
    1. A. Yes. Ask Ryan Dibble.
    2. B. No/review purchase agreement.
    3. C. Provide Copy of Purchase Agreement
  5. No
  6. Look at the purchase agreement.
  7. No

N/A - Schedule H: Organizations providing Scholarships, Fellowships, Educational Loans...

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